The roster is yours.

Plain language for how assignary handles what you put on the slate. Not a substitute for a lawyer. Write if something here should be sharper.

What we keep

What a chapter puts on the slate: its name and contact details, its venues, its events and the seats on them, the offers it sends and the fees it writes. We keep it so the chapter can staff a weekend and pay the people who worked it.

About you: your name and email address, and a phone number if you add one. Which chapters you belong to and what you may do in each. If you officiate, the roster row each chapter keeps for you — the sports you work, the grades and credentials it records, how far you will drive and how many games a day you take — and the notes its assigners write about you.

Your home pin, if you or your assigner sets one. It is a single point, used to work out how far a venue is from you. The console reads this device’s location only when you tap to use it, once, and nothing tracks where you are.

When you are free and when you are not: the windows you are available, the dates you have blocked out, and any standing answer you have given about what to accept. Conflicts you declare — a team, a venue or an organization you should not be assigned to.

What happened on the day: the offers you were sent and how you answered, and whether each game you accepted was worked, missed, or excused — which an assigner records, and which you can dispute in your own words. Messages you send in a chapter, and a log of which notifications we sent you and when.

If you keep your season’s earnings from other payers here, the lines you import and the totals on the tax forms you enter.

Reports about a game

An official can file a report on a game they worked — an ejection, conduct, a game called off, a field that was not safe. The report is theirs, in their words, and an assigner reads it. Whoever was ejected is identified in the league’s own records, not here: we staff officials, we do not run the competition, and there is no field on the form for a player’s name. An assigner can remove the words from a report and keep the fact that one was filed.

If an official is hurt

An official can tell a chapter they are unavailable for a medical reason. That is a fact about a person’s body, so it is kept apart from everything above and three things are true of it. It is one word — “medical” — with no injury, no diagnosis and nothing written about it. Only that official can record it; an assigner who hears about it on the phone can free the seats, and what they record is that somebody is unavailable. And the chapter is never shown the reason: what reaches an assigner is the dates.

We ask before we keep it, each time the notice changes, and you can take that back. Taking it back deletes the record — not a flag beside it, the row. Deleting your account does the same. The dates you were unavailable stay on the calendar, because a weekend that was staffed around them was staffed around them.

How you sign in

There is no password. You sign in with a one-time code we email you, or with a passkey saved on your device — the device keeps the passkey, and the sign-in service keeps only the public half that checks it.

Where the sign-in screen offers Google or Apple and you choose one, that provider tells us your name, your email address and the identifier it uses for you, so you come back to the same account. We receive nothing else from your account with them.

Offers, messages and texts

When a chapter offers you a seat, we send it by email, and by text if you have agreed to texts. The message names the event and links to where you answer it. You choose in your notification settings which kinds of message reach you. Offers are not a kind you can silence — declining is how you say no to a seat — but the email switch and your texting agreement apply to them too.

We never text a number you have not agreed to. The box beside your number in your account starts unchecked; ticking it and saving is how you agree, and the words above it are these ones. By ticking that box you agree to receive text messages from assignary about seats you are offered, a seat withdrawn from you, a game moved or called off, what a chapter records about a seat you held, pay sent to you, and notes written to you in your chapters, as your settings allow. Message frequency varies. Message and data rates may apply. Reply STOP to stop receiving texts, or HELP for help. Agreeing to texts is not a condition of using assignary, and we do not share your number or your agreement with anyone for marketing.

Clear the box and save to withdraw it, or remove your number, and we stop texting you. Changing your number withdraws it too: the agreement is for the number you gave it for, so a new number needs a new one. We keep the moment you agreed, and your export carries it.

Texts may not be available to you yet: sending them depends on a carrier registration. Where a text cannot be sent, an offer still reaches you by email unless you have switched email off.

Your calendar

If you subscribe your calendar to your games, the calendar service you choose fetches them from a private link we make for you. It receives each game you hold in your chapters — which game, when and where, your seat, the chapter, and a link back here. It does not receive the fee or your chapter’s notes. Anyone holding the link can read the same, so it is shown to you once, we keep only a fingerprint of it, and you can replace it or turn it off from your account screen. What the calendar service keeps is covered by its own policy.

Pay

Stripe moves every dollar. A chapter pays at Stripe’s checkout, and an official is paid into a Stripe account they set up with Stripe directly — Stripe collects the identity and bank details that takes, and we never see them. What we keep is the identifier of your Stripe account, whether its setup is complete, and the record of each charge, transfer, refund and reversal: the amounts, the fees and the dates. Stripe’s own privacy policy covers what Stripe holds.

Who handles it

Amazon Web Services hosts assignary in the United States. It stores the database, runs sign-in, sends our email and sends our texts. Stripe handles payments and payouts as above. Nobody else receives what you put here from us, beyond a calendar service you subscribe to your games, as above. The site sets no cookies and runs no analytics; the console keeps your signed-in session in your browser’s own storage.

Who can look

People you add to the organization. You decide who may write the Saturday and who may only look. An official sees the offers sent to them — not the whole chapter unless you put them there. Whether a colleague’s game was worked, and what they said about it, is shown to the assigners and not to the rest of the crew.

If you hand somebody a signed receipt of your record, they can check it without asking us, and ask us whether a credential on it still stands. That question is answered with the standing and nothing else.

If someone helps you assign

An assistant should read assignary on a credential you issue and can take back, scoped to what it needs. Handed your own sign-in instead it carries your whole authority, which is the reason the credential exists. It reads the Saturday, coverage, the roster, and a proposed crew. It cannot offer a seat, withdraw an offer, record who worked, or pay anyone. What it sees is what you can see.

An official’s own assistant can answer an offer that official was sent, and say when they are free, on a credential that official issues and can take back. Nothing here mints a credential for whatever asks for one — a credential is issued to you, and you can take it back.

What we don’t

We do not sell the roster. We do not sell the Saturday. We do not use your officials, your events, or your pay to train anyone else’s model. We do not run ads against the chapter.

Taking it with you

Your account screen downloads your record as one file: your profile and notification settings, your chapters and roles, your roster rows with the notes assigners keep on them, your availability, your weekly patterns, the standing answers you have given, the rungs you hold, the conflicts you have declared, the credentials recorded for you, your offers and games, your payouts, the reports you filed, any medical notice you gave and the consent you gave for it, with when you gave or withdrew it, your earnings from other payers, the messages you sent, your calendar links and when each was made, turned off and last fetched, and the log of what we sent you. Each part carries a limit on how many rows it holds, and the file says which parts reached it.

Deleting your account

You can delete your account yourself, from the account screen in the console or the app, by confirming that you mean it. If you cannot sign in, write to hello@assignary.com from the address the account uses and we will delete it for you.

Deleting removes your profile, your notification settings, your chapter memberships, any medical notice and the consent behind it, your earnings from other payers, the direct messages addressed to you, the log of what we sent you, the credentials you issued to assistants, your calendar link, so a calendar subscribed to it stops updating, and the invitations you sent, so one nobody has accepted stops working.

Deleting from the console also removes your sign-in: the email address and any passkeys the sign-in service holds for you. Deleting from the app removes it too when you signed in there with an emailed code. Where the sign-in screen offers Google or Apple and you signed in to the app with one, deleting from the app removes that sign-in as well. Whenever the app does not remove it, the app says your sign-in is still there. To have it removed then, sign in to the console and delete from there, or write to hello@assignary.com.

What a chapter keeps is its own record of work that happened. Your roster row stays with no account attached, carrying the name the chapter entered for it where it entered one, and what the chapter recorded on it: your home pin, how far you drive and how many games a day you take, and the notes its assigners wrote. So does everything recorded against it: the availability, grades and credentials on it, the games you worked and how they went, the reports you filed, and the payouts made to you. The chapter’s trail of who did what keeps the entries you made, and messages you posted to a chapter stay without your account attached. Your Stripe account is Stripe’s, and deleting here does not close it.

If you are the only owner of a chapter, make someone else an owner first. A chapter itself is deleted when it asks us to, unless money has moved through it — a weekend charged or an official paid. Then its record stays — the games, the seats, the roster rows and the money that moved — because the officials it paid read it back as their own earnings; we close the chapter instead, so nobody can work from it.

How long we keep it

Nothing here is deleted on a timer. What you and your chapter put on the slate stays until somebody deletes it: you, by removing it or deleting your account; the chapter, by removing it; or us, when a chapter that has moved no money asks to be deleted. The database’s backups hold what was there when each was taken, and a deletion does not reach into them. The logs our servers write about requests expire on their own.

Ask us

Write hello@assignary.com to see what we hold, to correct it, or to ask us to delete an account or an organization. Updated 11 September 2026.